Student Billing

Written By: iSIMS Support

Last updated: September 15, 2025

Student Billing

Introduction

Student billing is the process of charging students for the various services offered within the institution. These charges may include:

• Tuition fees

• Miscellaneous fees

• Incurred costs (fees arising from student activities or requests)

Tuition and Miscellaneous Fees

• Fees are added per programme and can be configured:

  • Per semester

  • Per year

  • Per credit

• At the beginning of each year or semester, once the tuition fees are published, students are required to select a payment plan.

• Once selected:

  • Tuition and miscellaneous fees are billed.

  • Additional configured charges are also applied.

Per Credit Billing

• If enabled, tuition fees are calculated as students select or remove courses.

Payment Plans

• The total tuition amount depends on the payment plan selected.

• Plans may include:

  • Interest charges.

  • Flat fees associated with the plan.

• Students must review payment plan details carefully before selection.

Staff Adjustments

• Only staff with appropriate permissions can adjust or change payment plans.

• To manage this:

  • Navigate to Accounts > Student Selected Plan.

  • From here you can:

    • Select a plan on behalf of a student.

    • Change a student’s payment plan after it was selected.

    • Modify payment dates and amounts for flexibility.

Incurred Costs

Students may incur additional charges based on activities or requests such as:

• Late registration.

• Application fees.

• Overdue library loans.

• Resit/redo fees.

• Transcript and other service requests.

Automatic Billing

• Incurred costs are billed automatically when the activity/request is performed.

Manual Billing

• Staff can manually bill students by going to:

  • Accounts > Student Incurred Cost.

• Billing can be done:

  • Per student.

  • In bulk.