Workflow: Sending Acceptance Letters and Account Activation

Written By: iSIMS Support

Last updated: September 14, 2025

Workflow: Sending Acceptance Letters and Account Activation

Step 1: Application Processing

• Applicant submits application.

• Staff reviews and processes application.

• Applicant status is updated to one of:

  • Offer Placement

  • Provisionally Accepted

  • Conditionally Accepted

  • Accepted

Step 2: Send Acceptance Letter

• Navigate to Application > Offer Placement > Send Acceptance Letter.

• Select the student.

• Choose the correct acceptance letter template based on the type of acceptance.

• Send the letter to the student’s email.

  • ?? Only students with a valid email address receive the letter.

Step 3a: iSIMS Authentication Account

1. Student receives acceptance letter with account activation instructions.

2. Student clicks activation link.

3. Completes activation form following on-screen instructions.

4. Student logs in to iSIMS using registered email and password.

Step 3b: Google or Microsoft Integrated Account

1. Account is automatically created when the student is accepted.

2. Acceptance letter is sent with instructions (e.g., login info or next steps).

3. After the student accepts the offer, a follow-up email is sent:

   • Contains registration instructions, program start date, or additional tasks.

4. Student logs in using Google or Microsoft credentials.

Step 4: Post-Activation

• Student can access iSIMS:

  • View program details

  • Register for courses

  • Complete any required forms or documentation

Related Help Files

• Student Account Activation

• Uploading Document Templates

• Application Status Management

• Sending Acceptance Letters