Sending Acceptance Letters

Written By: iSIMS Support

Last updated: September 15, 2025

Sending Acceptance Letters

Introduction

The acceptance letter is an official notification sent to applicants when they have been offered placement in a programme. It provides instructions for account activation, registration, and other next steps.

?? Sending the acceptance letter should only be done after the application has been processed and the applicant meets the required status.

Eligibility for Sending Acceptance Letters

• Only applicants with a valid email address can receive an acceptance letter.

• Applicants must have their application status updated to one of the following:

  • Offer Placement

  • Provisionally Accepted

  • Conditionally Accepted

  • Accepted

Steps to Send an Acceptance Letter

1. Navigate to the Offer Placement Section

   • Go to Application > Offer Placement.

   • Click on the Send Acceptance Letter tab.

2. Select the Applicant

   • From the list, select the name of the student to whom you want to send the acceptance letter.

3. Select the Acceptance Letter Template

   • Choose the appropriate template for the type of acceptance (e.g., Offer Placement, Provisionally Accepted, Conditionally Accepted, Accepted).

   • ?? Different types of acceptance may require different letter templates.

4. Send the Letter

   • Confirm the selection and click Send.

   • The system will deliver the acceptance letter to the student’s email address.

?? You must create and upload your acceptance letter templates before performing this step.
See Uploading Document Templates for more information.

Points to Note

1. Email Requirement

   • Only applicants with a registered email address can receive the letter.

2. Template Management

   • Templates must be uploaded and available in the system.

   • Ensure that each type of acceptance has the correct corresponding template.

3. Delivery Tracking

   • The system keeps a record of which students have received acceptance letters.

   • Re-send letters if necessary.

4. Integration with Google or Microsoft

   • For institutions using Google or Microsoft integration:

     • Accounts are automatically created.

     • The acceptance letter still includes instructions for the student.

     • A separate email will be sent after the student accepts the offer, providing follow-up instructions such as registration and account access.