Programme Transfer Workflow

Written By: iSIMS Support

Last updated: September 14, 2025

Programme Transfer Workflow

Step 1: Student Requests Transfer

• Student requests a transfer after acceptance.

• Verify the student’s current status (usually Student – In Training).

Step 2: Evaluate Transfer Eligibility

• Is it the same programme but a different cohort?

  • Yes: Proceed with transfer.

  • No: Check course map differences.

• Is the difference in courses >10% or has the student completed >1 year?

  • Yes: Recommend creating a new application instead of transferring.

  • No: Transfer can proceed.

Step 3: Perform Programme Transfer

• Navigate to Student Management > Programme Transfer.

• Select the student and choose the new programme/cohort.

• Confirm warnings about differences in the programme map.

• Confirm transfer.

Step 4: Update Course Registrations

• Student is dropped from all current courses.

• Re-register for courses in the new programme as needed.

Step 5: Update Student Status

• Students with Student – In Training status will be updated to Registration and Orientation if the new programme has a future start date.

Step 6: Academic Records and Grades

• Historical grades remain intact.

• Any grades for courses not on the new programme map will appear in the Grades Fix Tool.