Applying

Before an applicant can complete and submit an application, a Programme Offering must be added, published, and include a future application deadline.

The applicant must first create an account and verify their email address. After successful verification, they can sign in to complete the application.

The visible fields on the application form depend on:

• Questions configured in Application Form Settings
• The Programme Type selected

Applicants must complete and submit their application before the deadline. If they fail to do so, a reminder notification will be sent.

Customized Programme Offering

Customized programme offerings follow the same application process, with one key difference: they are not visible to the general public. These offerings are created for specific entities, and applications are by invitation only.

Viewing and Verifying Online Applications

While applicants are in the process of completing applications, you can view their saved information. This helps gauge how many are in progress and how many may have missed the deadline.

Once an application is submitted, it is stored in a temporary location for review. After confirmation, the status is updated to Applied, the first official status in the system.

Application Processing Paths

The default process for handling applications may follow one of several paths depending on the programme. You can also customize the steps by adding or removing statuses.

Path 1 – Full Process

• Applied
• Interview
• Proficiency/Diagnostic Test
• Accepted (Fully/Provisionally)
• Registration and Orientation
• Student

Path 2 – No Interview

• Applied
• Proficiency/Diagnostic Test
• Accepted (Fully/Provisionally)
• Registration and Orientation
• Student

Path 3 – No Test

• Applied
• Interview
• Accepted (Fully/Provisionally)
• Registration and Orientation
• Student

Path 4 – No Test or Interview

• Applied
• Accepted (Fully/Provisionally)
• Registration and Orientation
• Student

Application Statuses and Their Meanings

• Applied – Initial status after an application is submitted.
• Interview – Group of statuses managing the interview process:
  • Invite to Interview
  • Interview (No Show)
  • Interview (Shortlisted)
  • Interview (Not Accepted)
• Proficiency/Diagnostic Test – Evaluates whether additional courses are needed to meet matriculation requirements.
  • To Be Tested – Applicants scheduled for testing
• Accepted – Offer made to the applicant.
  • Fully Accepted – Meets all matriculation requirements
  • Provisionally Accepted – Lacks full matriculation but accepted with conditions
• Offer (Not Accepted) – Applicant declined the offer.
• Offer (Deferred) – Applicant deferred their acceptance to a later time.
• Registration and Orientation – Applicant has accepted the offer and is completing registration.
• Student (In Training) – Official student status.
  • Leave of Absence
  • Dropped Out

Note: Before a student is fully registered, the following must be true:

• Payment plan selected and minimum amount paid
• All required documentation submitted
• Programme start date has arrived

Grouping

By default, all successful applicants are placed in the Default (N/A) class group. Grouping allows you to organize students into smaller units for course scheduling.

Example: If 50 students are accepted, you may assign 25 to Group A and 25 to Group B. Core courses can then be scheduled separately for each group.

For specialized courses, the student’s Specialization determines the group.