Programme

A Programme is a structured combination of courses grouped as Core, Specialized, or Elective. Programme types include:

• Full Programme: Runs for one or more years.
• Short Programme: Runs for a day or less than a year; also known as short courses.
• CXC Programme: High school-level subjects offered by the institution.

The Award Type typically indicates the expected duration of a programme.

Each programme is offered through a Governing Body, which may be the institution itself or a partnering entity. The system processes applications, courses, and grades based on the selected Governing Body.

If integration exists for the governing body, only valid programme codes will be accepted.

A single course offered independently is also treated as a programme. If a programme and course share the same code, it is recognized as a Short Course, and the course is auto-attached when the Programme Offering is created.

Customized Programmes require the same information as regular ones and are tagged with the offering institution. Upon publishing, an email is sent with instructions for application.

Registration credit limt/promotion restriction

When creading a programme, you can configure the number of credits a student can register for per semester as the default. If a student is failing too much, you can limit the number of credits the student can register for based on the number of credits failed. This will automatically place the student on Academic Probation. To configure these limits, click the Settings button to the right of the programme.

How to add a Programme:

1. Go to Programme then Create/Edit Programme
2. Complete the form and Save

Click here for more information on programme fields.

Specialization

A Specialization is a focused subset of courses within a programme. For example, a BSc in Computer Science might offer specializations in Programming, Networking, or Animation.

• Students have a unique Programme Map based on their specialization.
• Only one specialization can be attached to a student at a time, although multiple can be selected during application.

Special programmes like JBTE/TCJ require correct tagging of Major and Minor areas, or grade entry will be limited to a single set.

How to add a Specialization:

1. Go to Programme then Create/Edit Specialization
2. Complete the form and Save

Click here for more information on specialization fields.

Course

Courses are the building blocks of a programme and are uniquely identified by:

• Code
• Credit
• Weighting

Courses with the same code and category are treated as versions of the same course if they differ in:

• Course Name
• Credit
• Weighting

The grade sheet generated depends on the Governing Body and course type. Ensure all course data is accurate before publishing, especially credit and weighting, as they impact GPA and grade calculations.

Note: Credits (including lab credits) must be correct for tuition calculation. Changes after payment plan selection can cause discrepancies.

How to add a Course:

1. Go to Programme then Create/Edit Course
2. Complete the form and Save

Programme Offering

A Programme Offering represents a specific intake or cohort. It includes critical information such as start and end dates, and application deadlines.

Applicants must apply to a specific Programme Offering to submit an application.

Checklist for Creating a Programme Offering:

• If integrated, select the programme version specified by the Governing Body. Courses can be modified after creation.
• Select the correct Grading Scheme. Ensure it's attached before entering any grades.
• If no Matriculation Rule is selected, the system ignores matriculation status.
• If a rule is selected, the system uses applicant qualifications to determine eligibility.
• Students who do not meet matriculation will be blocked from registering after the grace period.
• Choose a Period/Schedule Type:
  • Semester: Two semesters + summer (standard academic year).
  • Cycle: Custom periods ranging from one day to a year.
• Billing Recommendations:
  • Use Per Semester billing for Semester and Academic Year periods.
  • Use Per Period billing for other schedule types.
• Ensure course details (e.g., prerequisites, code, credit, weighting) are accurate to avoid grade entry issues.

While Period/Schedule Type and Billing Option can be set here, they may also be adjusted in the Accounts module.