Programme

A programme is a combination of courses structured in a specified format/flow. These course(s) are grouped as core, specialized or elective. The length of each programme is as follows:

1. Full – these programmes run for one or more years
2. Short – these programmes run for a day or less than a year. These are also called short courses  
3. CXC – these are high school subjects that are offered within the institution

The award type of the programme can give a good indication of the length of the programme.

Due the dynamic features on the system, each programme is offered through a Governing Body. This can be the institution itself (local programmes) or through a collaboration with another entity. Based on the selected Governing Body, the system will process/treat each programme, application, course, grades differently.

If an integration exists for the governing body, you will not be able to add a programme with an incorrect programme code.

A course that is offering by itself is also considered a programme with one course. In this case, if you create a programme and a course with the same code, the system will treat that programme as a short course. When a Programme Offering is created, the system will automatically attach the course to the programme.

 

The information required for a customized programme is no different from a regular programme. Customized programmes will be tagged with the institution it is being offering for. After the publishing of customized programme, an email will be sent to the entity with instructions on how to let the individuals who will be doing the programme completes the application.

 

Click here for more information on the various programme fields.

 

Specialization

A specialization is a subset of courses that are attached to a programme. For example, a student pursuing a Bsc. In Computer Science can specialize in Programming, Networking or Animation. The programme map for a student in a programme with specialization would be the core courses plus the specialized courses. Students in different specializations will have a different programme map. A student can only be attached to one specialization at a time but can be select multiple during the application process.

There are some special types of specialization that must be configured properly. These specializations are specific to the JBTE/TCJ programme. Where a student is doing a major and a minor specialization, the specialization must be tagged with the major and minor area. If this is not done, the lecturer/supervisor will be allowed to enter only one set of grades.

Click here for more information on the various specialization fields.

 

Course

Courses are done within a programmes. A unique course is identified using following information

• Code
• Credit
• Weighting

Multiple course sharing the same code and category/department is considered versions of the same course. Versions of the same course is identified using the same code and category/department with a difference in one or more of the following

• Name
• Weighting
• Credit

The grade sheet you get for a course is dependent of the Governing Body the programme is attached to and the course type. Please ensure you select the correct information when creating the course and a proper verification before publishing. The credit and weighting is also extremely important as the credit is used to calculate the GPA and the weighting is used for grade calculation. Any error with the credit and or weighting can create major issues.

*In order to properly calculate the tuition fee for student paying per credit. You must ensure that the credits assigned to the course is correct, including the lab credits. Adjusting the credit of a course after payment plan selection can affect the calculation of the tuition fee.

 

Programme Offering

This is the various intake/cohort of a programme. The Programme Offering gives the system various information such as the start date, end date, application deadline date etc. without an offering, applicants cannot successfully submit an application as they are required to submit an application for a specific programme offering.

Please ensure the following when you are creating an offering

1. If there is an active integration exists with the Governing Body you are creating the offering for, you must select a version of the programme specified by the Governing Body. This version specifies the structure/map of the programme. Modification of the courses can be done after the creation of the offering.  If no integration exists, you will be able to select your own courses.
2. The correct Grading Scheme must be selected. If the correct grading scheme is not yet added to the system, we recommend that the correct one be added and gets attached to the offering before any grade is entered for any student within that offering. Failure to do so will result in the possibility of the grades being calculated incorrectly.
3. If no matriculation rule is selected, the system will ignore the matriculation status of the student. If one is selected,
   1. the system will use the qualification of the applicant to predetermine the matriculation of the student
   2. if the student is not fully matriculated, the system will prevent the student from registering after the grace period has ended. The grace period is specified when the rules are being created
4. The Period/Schedule Type specify how the courses will be offering. The main ones are per semester and per cycle
   1. Semester – there are two semesters and a summer period within the academic year. These periods are standard within the academic year
   2. Cycle – these are any adhoc periods which can range from a day to a year.
5. The default billing option for the Semester Period/Schedule Type should be Per semester. We also recommend Per Semester billing for the Academic Year Period/Schedule Type. All other should be per period.
6. To avoid issues with grades entry and calculation, you need ensure that the courses attached to the prgramme offering is correct. The most critical information is as follows:
   1. prerequisites
   2. course code
   3. course credits
   4. course weighting

Even though the Period/Schedule Type and the Default Billing Option fields can be specified here, they can be adjusted within the Accounts module.

 

 

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Last updated on January 27, 2024